5 Signs Your IT Infrastructure Is Less Stable Than You Think

You don't need to understand servers, firewalls, or cloud architecture to spot the warning signs. If you manage an office—medical practice, law firm, manufacturing floor, or anything in between—these five patterns tell you whether your IT is solid or just lucky.

1. The same problem keeps coming back

Your email goes down on a Tuesday. IT fixes it. Three weeks later, it happens again. They fix it again. The pattern repeats.

This isn't bad luck. It's a symptom of treating every incident as isolated instead of finding the root cause.

What to ask your IT provider: "Can you show me the root-cause analysis from the last three incidents?"

2. One person "just knows" how everything works

There's always someone who knows where the bodies are buried. They know the password to the old server. They know why that one printer only works on Thursdays.

This is called a single point of failure, and it's not just about vacations.

What to ask: "If our main IT person left tomorrow, what would break?"

3. Nobody has tested your backups

You probably have backups. They're probably running. But has anyone restored from them?

A backup that hasn't been tested is a hypothesis, not a safety net.

What to ask: "When was the last time we did a full restore test? What was the result?"

4. You're still running software that's out of support

Windows 10 reached end of support in October 2025. If you're reading this in 2026 and still have Windows 10 machines in your office, they are no longer receiving security updates.

HIPAA, PCI, SOC 2, and most cyber insurance policies require supported software.

What to ask: "Do we have any devices running unsupported operating systems?"

5. Most of your IT budget goes to emergencies

If most of their hours go to reactive work, then you're paying for firefighting, not stability.

A well-maintained environment is boring. Planned maintenance, scheduled updates, routine checks.

What to ask: "What percentage of your work last month was planned versus reactive?"

A healthy ratio is 70% planned, 30% reactive.

What to do about it

These aren't pass/fail tests. Most organizations hit two or three of these—it's normal. The question is whether you know about the gaps and have a plan to close them.

If you want a structured way to assess where you stand, try the IT Infrastructure Self-Assessment. It takes two minutes and gives you a shareable summary.

Not sure where you stand?Take the 2-minute self-assessment and find out.